Letters of Recommendation Policy and Guidelines

I will consider writing letters of recommendation for students who: (a) have completed one of my classes, and (b) have received grades of “AB” or better for all those courses. Upon my agreement to write a letter of recommendation, submit the following information in a single large envelope, appropriately labeled (name, due date, purpose) at least 3 weeks prior to due date at receiving institution.

(1) A curriculum vitae (CV).

(2) A personal statement. The more information I have about you the better and more detailed the letter I am able to write.

(3) Addressed stamped envelopes for each recommendation requested

(4) Specify the purpose of the letter (e.g. graduate school in a specific program, REU in what field, scholarship, etc.)

(5) Indicate how each letter will be submitted: (a) mailed directly, (b) delivered to the student in a sealed, signed envelope, or (c) submitted on-line.

(6) Provide a separate recommendation form, if appropriate, for each letter.

(7) Indicate when the letter or on-line recommendation is due at the receiving institution. Letters must be mailed 7-10 days prior to final acceptance date to ensure acceptable receipt. Therefore, make requests at least 3 weeks prior to final due date.

(8) Should a form be submitted with the recommendation letter, make sure you sign and date the non-disclosure statement (i.e., you waive the right to read the recommendation).

Disclaimer:

I retain the right to decline without cause writing a letter of recommendation, completing recommendation forms, or submitting on-line recommendation forms. This decision is final and not subject to appeal. I will send one letter per request per receiving institution. Only in rare circumstances will I send duplicate letters if the original is lost or delayed in the mail or by the receiving institution. I make no guarantees about acceptable receipt of any letter or on-line forms I send or complete, especially for requests made within three weeks of the final due date.